Schedule and respond to anything that needs repair or replacement. Have wooden floors recoated with protective sealing every 3-5 years. A facilities management checklist can help your equipment live longer and reduce reactive maintenance repairs for your team. Bulbs should be regularly replaced as they burn out, and should be discarded safely if they contain lead or mercury. While replacing windows and doors isn’t something that needs to be done frequently, inspecting them and ensuring they function properly on an annual basis is important. If you spot … Parking lot lighting, walkway lighting, etc. Replace dead or defective bulbs immediately as they burn out. The easiest-to-use facilities and maintenance management solution on the market. It's important that each workplace has a checklist specific to its working environment. Whether indoor or outdoor, lighting is most effective when it is free from obstructions, including dirt and debris. A facility maintenance checklist helps teams keep up with the various tasks on their plates by detailing how frequently inspections need to take place for each area of your facilities. If you live in an area that fluctuates in temperature, it’s important to … Ensure that the exterior paint and walls of your establishment are in good shape. Power tools ... Employees trained in the use and maintenance of … The following building maintenance checklist includes items that thousands of facility managers check on a regular basis. Extended Detention Basin. If it doesn't appear in a few seconds, you can If you live in an area where winters are cold to severe, consider having your pipes insulated with foam to significantly reduce the risk of freezing. Get This Checklist. No matter what kind of material your stairs are made of, they should be sturdy and secure throughout your establishment, no matter what. On a quarterly basis, check to make sure that your department is in line with all new requirements. The components of the inspection … Please provide information related to each item shown below. If there are rotting, loose, or broken boards (or railings), fix immediately to prevent accidents from occurring. Inspection and Maintenance Checklist… When inspecting your parking lots, be sure to include the following on your list: Original checklist: Parking lot inspection checklist. around your establishment should be functioning properly. Check all storm drains around your facility to ensure grills are free of gunk and operating optimally. If not, have them removed immediately to prevent damage. preventive maintenance checklist templates. Inspect paint and walls. If there are large trees around your building, test overhanging branches to ensure they are secure. An "effective date" column was added to allow better sorting; effective dates depict new checklists, checklists with updates, and/or otherwise validated checklists by the functional area sponsor. Adding the following to your facilities management checklist can help you prevent issues and water damage from occurring in the future. of the facilities and fields used by your teams should be a priority in your risk management program. Look into ways to reduce energy consumption during your inspections. Facilities and maintenance leaders’ lists are continuously getting longer, which means keeping track of what needs to be done and when is getting more difficult. Window cleaning should also be a part of your plan. Maintenance includes cleaning, air filter changes, and proper draining of condensate drain pans, to name a few items. Make sure you add each equipment item to your facilities management checklist. A preventive maintenance checklist must befit the facility’s maintenance plan and be tailored to your enterprise’s needs. If you operate an establishment with regularly-used decks or outdoor patios, ensure that such areas are in proper/safe condition for patrons to enjoy. Learn about facility maintenance and inspection checklist to be aligned with WELL & LEED standards and make sure that field employees are safe. All equipment requires different inspections and maintenance tasks. This checklist covers a range of areas around your building that should be examined during a preventive maintenance inspection, including: building exterior, building interior, lighting, and building systems/operations. A maintenance checklist can be defined as a checklist that contains the items that need to be checked or reviewed for maintenance This can be any vehicle, equipment, room or place, etc. Taking these few steps every so often will ensure your facility is properly maintained. Post the records of inspection results in a visible place inside your elevator, signed by the inspector who performed the work. Checking your facilities semi-annually to ensure they still meet these regulations is very important. More about facility maintenance checklists: Facility maintenance is a term that basically covers all that … Operational managers often use facilities preventive maintenance checklists … Check decks/patios for loose boards or railings. Be sure to: Original checklist: Easy window and door inspection. 20% of vehicle accidents occur in parking lots, and believe it or not, properly maintaining your lots and garages can help reduce these occurrences. Many organizations need to comply with Americans with Disabilities Act (ADA) regulations. These may include: Improper care of elevators is one of the main reasons for injuries and accidents involving these machines. Facilities Preventive Maintenance Checklist, Check condition of sidewalks and parking lots, Check decks/patios for loose boards or railings, Ensure pipes are insulated (if in a cooler climate), Check nearby trees to ensure branches are secure, Check condition of walls, floors, and ceilings, Ensure all windows can be easily locked/opened, Ensure all plumbing is functioning optimally, Check for hazards (such as tripping hazards), Ensure all essential equipment is functional, Check all interior lighting for bulb functionality, Check all exterior lighting (parking lot, etc.) Lead or mercury bulbs can be toxic when broken, so refrain from throwing them in standard trash cans and instead recycle them safely. If you do have one in place, make sure that it’s regularly maintained and inspected by doing the following: Fire safety is of utmost importance, which means properly caring for fire extinguishers should definitely be on your facilities management checklist. Good recordkeeping: consistent documentation of repair… access it here. You’ll be able to assign these tasks to your team on a recurring basis so that you never forget about an inspection again! Facility maintenance check list provides the comprehensive details about your facility and also gives details about the requirement of repair and also about the condition of the facility you have. While not a problem if they occur once or twice, frequent surges can ruin the electrical components in your facilities.When conducting an electrical inspection and regular maintenance, it’s most important to ensure that the wiring has been properly installed and that all wires are still secured, supported and protected properly. Are exterior lights in working order? In addition, check that the fittings are tights and that there is no corrosion. As a facility manager, preventive maintenance is an important part of keeping your facility functioning as optimally as possible, and entails staying ahead of any potential problems or equipment breakdowns before they occur. A … To increase safety and reduce breakdowns, your team should be performing regular inspections on all your elevators. When she’s not working on the brand, content, or website strategy, you can probably find her eating pizza or traveling the world! Building Maintenance Check list.xls. At least once per year, deep-clean windows and frames with a disinfectant to prevent mold and dirt build-up. To avoid such pitfalls, preventive maintenance checklists are a great way to check that all facility operations and areas are functioning as they should. Check for cracks on all windows from the outside of your building. preventive maintenance on your HVAC systems. Maintain reliability: ensure operating equipment is always available and in good working condition 2. Air filters – Air filters should be replaced on your area, more often than manufacturer … Facilities Preventive Maintenance Checklist. Whether an industrial safety checklist or an office safety checklist… Replace defective extinguishers immediately for proper fire safety and prevention. If there are parts of your facilities or processes that aren’t in compliance, be sure to put in maintenance tickets to resolve these issues. An office building maintenance checklist is used when doing scheduled inspections of the workplace’s lighting, electrical, safety, HVAC, plumbing, and building interior/exterior. Even though they are business-specific, these checklists also have … Take care to regularly examine the sidewalk area and parking lots of your property for gullies, holes, and trip-hazard cracks. Uneven or severely cracked sidewalks/parking lots could result in lawsuits if neglected. Replace or repaint where needed to reduce risk of injury. If your facilities aren’t properly wired, electrical surges may occur. Before signing a rental agreement or lease, perform a visual . This action should be performed occasionally, but especially after major storms. If your facilities are out of compliance, you could be susceptible to fines. Page 2 of 4 y y ch il May e ly t er er Exterior Lighting-Bulbs Working-Lenses in place-Covers in place-No exposed wires Exterior Cameras-Secure ... -Current Inspection … Make sure that all larger wall fixtures are well-secured to prevent accidents from occurring. An HVAC system lasts between 10-15 years, and because of the cost, it’s important to maximize its lifespan by performing regular inspections and maintenance. Streamline getting work done with your team. A warehouse facility inspection checklist includes different tasks and items to review when compared to an office inspection list. If you don’t have a security system installed, be sure to purchase one. This includes all railings. There are few areas around your establishment more important than your roof! Are the exits onto public streets free from visibility … Utility costs can add up when you’re managing multiple facilities, so as a leader it’s important to ensure you’re keeping energy utilization, and costs, down. On a regular basis, ensure that your roof is in sound condition, and proceed to remove debris from roof drains, examine roof to wall connections for tearing, remove any plant life, and remove standing water on roof after storms. Storm drains are designed to collect rainwater runoff, not sewage or hazardous waste, so check drains to make sure no foreign objects are trapped in/around your drains that would impede normal functioning. Check all entrances/exits around the building to be sure that doors can be locked easily and effectively. Your facilities’ roofs should be inspected semi-annually to ensure they haven’t sustained any damage due to inclement weather or other elements. If windows are seldom opened, they can get “stuck” over time, making them prone to breaking if forced open. Checking your energy bills each month for discrepancies is a great place to start. … The attached Extended Detention Basin Inspection and Maintenance Checklist shall be used to conduct inspections monthly (or as needed), identify needed maintenance, and record maintenance that is conducted. Ensure safety: regular checks can avoid unexpected hazards to surrounding people and technicians making repairs 3. Save, edit or create custom checklists like this on Coast. Building Exterior. If wall hangings aren’t secured, they can fall easily and cause damage to surrounding items, or result in personal injury. You’ll … Ensure all exit signs are visible, and are illuminated as they should be. If paint or walls are peeling or degrading in any areas, take steps to cover or repair as soon as possible, particularly if there are issues with the wall that could worsen over time and cause new problems. However, inspections may not be enough to help you lower costs. Download our preventive maintenance checklist templates. Looking for more recommendations? Having a Facility Maintenance Checklist, also called a Preventative Maintenance Checklist, is a tool that every business should be using to ensure that their business is in good working order at … A good security system can prevent break-ins and theft, which can end up saving your organization thousands of dollars. Ensure there are no leaks or other glitches that would prevent them from working optimally. Pumps – All pumps should be inspected for electrical safety, lubricated every six months, and checked annually. Copyright 2020 ONE SIX NINE INC. All rights reserved. Gym & Fitness. Check out the most recent ADA standards. Failure to fix any stairwell problems could result in serious accidents or injury for which the proprietor may be held liable. General Building & Interior Check the condition of floors, ceilings and walls Look for leaks or water damage in bathrooms and ceilings Check that doors lock and unlock easily Make sure that … inspection of all aspects of the facility or field complex. Check condition of windows/doors. As dirt and dust collect on lighting, clean with an effective solution to ensure that bulbs are effective. Annual Building Inspection Checklist Facility Exterior YES NO N/A Is the building address or identification clearly visible? It’s important to always stay up-to-date on all safety regulations. Thermostats should remain at 55 degrees Fahrenheit or higher to completely combat risk of freezing. If you have a general security system, test periodically to ensure it works as it should. Check the gates or fences around your establishment to ensure they are secure, and free of rust or splintering. should always be functioning optimally to reduce the risk of accidents. Facilities Management Checklist is created to support facility managers who need to conduct day-to-day tasks related to maintaining a safe, healthy and organized business facility, and coordinating maintenance … According to OSHA, all elevators in your establishment should be inspected on an annual basis. Keep a back-up supply of the bulbs you use to replace dead bulbs immediately. Frequently open all windows around your establishment to keep them from sticking, and check locks to make sure they are effective, as well. These are some of the key benefits of performing regular equipment maintenance inspections: 1. A building maintenance checklist is a professional document which is highly consumed for getting awareness about different circumstances of maintenance. Check condition of sidewalks and parking lots. All faucets, toilets, showers, etc. Your state may require recycling, in fact, so check the EPA website/guidelines for handling such lighting. Make sure to include the following: Original checklist: Your elevator maintenance checklist. FACILITY SAFETY INSPECTION CHECKLIST Inspection Completed By: _____ Satisfactory Comments/Actions Hand Tools: 1. Make sure your inspection list includes all the lighting in your facility: Check all exit lighting for proper installation and function. Additionally, check condition of doors around your establishment, and ensure they open and close easily as well as lock securely. If you live in an area that fluctuates in temperature, it’s important to perform a seasonal inspection twice a year. Original checklist: 7 items to check during a commercial plumbing maintenance inspection. Winter Facility Preparation Checklist Identifying and tracking facility maintenance problems can be complex if you have multiple buildings on your campus or site. This Facilities Inspection Checklist has been developed to ensure that the College’s facilities are maintained in good repair. Create and customize shared checklists, create accountability, and easily track your team’s progress. You may want to hire a professional to conduct this portion of the inspection. A reduction in content, weight, or pressure means that it doesn’t meet regulations and should be looked at by your maintenance team. Your fire extinguishers should be checked every six months, and secured well to the wall/case in which it is stored. This is a tremendous responsibility, and so the last thing they need is to deal with avoidable safety concerns that can be controlled and managed by performing a comprehensive safety inspection at least every six months. If possible, replace tile carpet with new tiles if fraying or tearing occurs. Facility maintenance plays a vital role to keep buildings and infrastructures in functional condition. While mostly an aesthetic concern, do check outer walls for overgrown vines or any grime that has accumulated in certain areas. for functionality, Ensure all lighting containing lead/mercury is safely handled/stored, Check fire extinguishers every six months. New Checklist… Leaders who adhere to checklists find that their assets and equipment have longer lifespans and that their team responds to fewer reactive maintenance requests. To keep an orderly and attractive establishment, ensure the condition of your walls, floors, and ceilings is at least adequate. Depending on the materials from which they are built … Improve efficiency: early detection of defects and immediate repair of damages can save both time and money in the long-term 4. Regularly check your fire alarm system to ensure it works effectively, and test sprinkler systems periodically to check that they are functioning as they should. Learn more about preparing for fire safety inspections. It also serves as a hazard assessment to current activities. Keeping track of these items in an excel spreadsheet or on a piece of paper is a great start to optimizing your facilities management. Inspect lighting on a regular schedule. An example of one mild issue might include partial failure of the HVAC system, which could prevent people from doing their daily work. Ensure your HVAC system is in prime condition for circulating clear air throughout your facility. Facility Maintenance in 2018: Complete Checklist August 1, 2018 – Posted in: Blog Preventive maintenance is an essential part of running a business efficiently and economically. Be sure to add the ones that apply to your processes to your checklist. OSHA requires fire extinguishers and carbon monoxide detectors to be checked once a year to ensure they are in working condition. This inspection checklist monitors the compliance activities at the facility. Whether “essential equipment” for your facility means kitchenware, cash registers, or forklifts in a warehouse, it’s essential that all essential machinery is up-to-date and working properly. Check the interior of your facility for potential hazards, including those as benign as tripping hazards. You can refer to the manual for instructions on how frequently to perform inspections and what to clean, replace, or take a look at during the inspection. It’s recommended that you test your fire alarm regularly to ensure proper functioning, which will be crucial in the event of an emergency. As temperatures drop, you should be performing the following: Original checklist: Cold Weather Building Maintenance Checklist. Facilities Management Software for Schools, Replacing light bulbs with LED light bulbs, Investing in a building automation systems to automate HVAC and lighting systems. In addition, the weight and pressure of the extinguisher’s refillable containers should be checked semi-annually. Introduction: All healthcare facilities are designed for the purpose of taking care of sick or injured patients. That means your winter facility prep checklist may require a segmented approach, especially if your facilities … Use the following checklists … But computer-aided facilities management (CAFM) software can help you even more! Ensuring Facilities Are Clean & Disinfected, 5 Facilities Management Reports You Should Run Every Month, 4 Benefits of Cloud-Based Facilities Management Software, 20% of vehicle accidents occur in parking lots, Cold Weather Building Maintenance Checklist, Get your commercial building maintenance in check for spring, 7 items to check during a commercial plumbing maintenance inspection. Plumbing issues can be a nightmare to resolve and, unfortunately, they aren’t the easiest to identify. If the item … Check all interior lighting for proper … Assessing the following on a semi-annual basis is a good place to start: Learn more about performing preventive maintenance on your HVAC systems. In order for your workforce to start work straight away, the facility's lighting needs to be functioning. As temperatures increase in the spring, you should be performing the following: Original checklist: Get your commercial building maintenance in check for spring. See what to add to your list! During your inspection, make sure your team does the following: Download or make a copy of the checklist in Google Sheets, Original checklist: Roof inspection checklist. Functional exit lighting is absolutely crucial for all staff and patrons of your establishment. This step goes along with keeping a sanitary, attractive establishment. When paint on walls or ceilings begins to fade, or if it is damaged in any area, repaint as needed. Alayna is the Manager of Brand and Content at FMX. Following are the most common facility maintenance checklist template examples: Soffits Openings, Windows and Skylights Roofing Lighting Plumbing Fire Marshall Inspection (Extinguishers, … Repair or fill in immediately. Maintenance Checklists Inspections … In terms of checklists, Facility management companies do have their own inspection checklists … Facility Management. First, ensure that your extinguisher is on – extinguishers should always remain turned on except during inspections or repairs. Reduce any tangle of wires, take steps to correct uneven flooring or carpeting, and be sure that all waste or other hazardous materials are properly disposed of after use. Repair any glitches immediately to avoid larger plumbing issues occurring. Create a safe learning environment with digital maintenance checklists. Doors, gates, windows, and other openings. Inspect … Also called planned maintenance, this upkeep method requires facility technicians to conduct routine inspections and care for assets to ensure uninterrupted reliability. It is a useful tool to ensure about the facilities provided in relation to the building maintenance … The inspection shall be completed in all areas of the facility, including warehouse and office areas … If so, remove manually, or with a power washer, if applicable. Seasonal building preparations. Irregular attention to proper facility maintenance can cause mild issues to severe, or life-threatening, security problems down the line. Is the glass on your windows in good condition? Update codes annually to increase building security. So, now you need to check that all lights work and that there are spare bulbs in case anything breaks.. Much like the last few steps in this factory inspection checklist, work through the sub-checklist …

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